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Door Ops gives fire door inspectors a sheet on the phone built around BS 8214:2026. It covers the certification label, leaf and frame, gaps, seals, closer, ironmongery and glazing, with photos and signatures on every door. The office reviews each sheet, then sends a branded PDF and an asset certificate showing Pass, Pass with recommendations or Fail.
Key facts
Figures checked 23 September 2026 from the sources listed below.
The work
A fire door only works if it closes fully onto its frame and seals the gap. Inspection means checking the certification label or plug, the leaf and frame, the gaps around the leaf, intumescent strips and smoke seals, hinges, the self-closing device, ironmongery, glazing, air transfer grilles and signage. Each defect needs a photo and a recommendation the building owner can act on.
Most fire door work is not one door. It is a block of flats, a care home or a school with dozens of doors, each with its own location, fire rating and history. The paperwork has to say which door, where it is, what was found and what was done, door by door, so the next inspection starts from the last one.
The legal duty sits with the responsible person: usually the building owner, landlord or managing agent. Your job as the contractor is to give them evidence they can rely on. That means a dated, signed record with photos, measured gaps and a clear result for every door.
Standards and regulations
Fire door law in England is split between a general maintenance duty and specific checks for taller residential buildings. The code of practice was revised in 2026.
How Door Ops handles it
Lite covers the paperwork: preset sheets, photos, signatures, office review and branded PDFs. Core adds jobs, the asset register, PPM and quotes.
A Door Ops preset built around BS 8214:2026: door number and location, fire rating, certification, leaf and frame, gaps with measurements in millimetres, intumescent strips and smoke seals, hinges, closer, glazing and grilles.
Door Ops presets, every tier
The sheet asks for both faces of the door, the certification label and every defect. The engineer and the site representative both sign before it is submitted.
Every tier
Once the office marks a sheet reviewed, Door Ops issues a one-page certificate for that door: Pass, Pass with recommendations, or Fail. A failed check stays a fail.
Issued only after office review
Failed points and recommendations are pulled into a short action list, so the office can quote the remedial work without reading every door line by line.
Reviewed by your office first
Add each fire door as an asset with a QR label. Scan it on the next visit to see the last inspection, the photos and what was recommended.
Core
Set visits per year on a PPM contract, so the three-monthly communal checks appear in the planner instead of in somebody’s head.
Core
Door Ops records what your inspector found. It does not certify fire doors, judge whether a door passes, or replace the fire risk assessment. The result on every sheet and certificate is your engineer’s, reviewed by your office.
In England, in residential buildings with two or more flats and a top storey above 11 metres, communal fire doors must be checked at least every 3 months and flat entrance doors at least every 12 months on a best-endeavours basis (Fire Safety (England) Regulations 2022, regulation 10). In other premises the Fire Safety Order requires a suitable system of maintenance, with frequency set by the fire risk assessment.
Yes. The fire door service sheet is built around BS 8214:2026, the edition published in March 2026. Because the 2026 edition covers fire doors of all materials, the same sheet serves timber, steel, aluminium and composite doorsets.
No. Door Ops is the software your inspectors record their findings in. The pass or fail result is your engineer’s judgement. Door Ops turns it into an asset certificate only after your office has reviewed the sheet.
Yes. Every sheet records the door number and location. On Core, each door can be an asset in the register with a QR label, so the next inspection opens the last one, with its photos and recommendations.
The Fire Safety (England) Regulations 2022 apply in England only. The Fire Safety Order covers England and Wales. Scotland and Northern Ireland have their own fire safety law, so check the rules where the building is.
Other door types
The same sheets, review and PDFs work across every door type your engineers attend.
BS EN 16005 risk assessments with forces, detection and break-out recorded.
Curtain, guides, drive and safety edges, with fire shutters covered too.
DHF TS 013 gate and barrier sheets with force readings in newtons.
How engineers fill in sheets on the phone, with photos and signatures.
How the office checks, corrects and approves a sheet before it goes out.
What the customer receives, with your logo and company details.
How failed points turn into an action list for the office.
See all door types, every feature or pricing by engineer and office user.
This page is a summary, not legal advice. Standards are sold by BSI and change over time. If something here is out of date, tell us and we will correct it.
Pick the preset sheet, fill it in on site, review it in the office and send the PDF. Decide with your own jobs, not a demo.
